1

Account & School

2

Student Licence

2A

Course Sharing

3

Teacher Licence

3A

Course Sharing

4

Summary & Pay

Account Manager & School Details

Page 1 of 6

Welcome to Pondok Bahasa. To set up your school's licence, we first need a few details about the person managing the account and your school. The account manager will be responsible for setting up classes, assigning teachers, managing licences, and handling billing. Please make sure all fields are completed accurately.

Section 1

Pondok Bahasa Account Manager

This is the person who will manage the Pondok Bahasa licence for the school. They are responsible for setting up classes, assigning teachers, managing licences, and handling billing. This person becomes the "Super User" for the account.

Please enter full name
Please enter a valid email
Please enter mobile number
Please enter password
Please confirm password
Section 2

School Details

Enter your school's information. If your school is not in the dropdown list, select "Other" and type the name manually.

Please select a school
Please enter school address
Please enter postcode
Please enter school phone
Please enter school email

Teacher Licence: Class & Course Setup

Page 3

To help us make sure each licence is set up correctly and used as intended, we ask that a senior staff member at your school (for example, a Principal or Head of Department) reviews and confirms your class details. This is a quick and simple process — after you complete your payment, we'll send them a short online form to review and sign. Please note: your courses will not be activated until this confirmation is complete

Licence Year
Select the licence year

Your licence runs from 1 January to 31 December of the selected year.

Class Setup
Class and Course Setup

Below, you can choose whether classes that use the same course should share one copy or get separate copies.

Shared copy — All grouped classes use the same course content. There is only one version. If a teacher makes any changes — such as hiding a lesson, adding resources/notes, or reordering content — that change applies to every class in the group. This keeps content consistent and means the teacher(s) only manage one version.

Separate copies — Each class gets its own version. Teachers can make changes without affecting other classes. This gives more individual control, but changes made in one copy will not carry across to the others.

You do not need to assign a teacher to each class right now. If you are not sure which teacher will take a class, you can leave the teacher fields blank and assign them later from your Pondok Bahasa Account Manager area (Class Maintenance page).

Each class–course combination requires one Teacher Access Licence at $125. For example, if one class needs access to two courses, that counts as two licences.

This decision is permanent...

Class Name * Courses * Teacher Name Teacher Email Remove
Required
Please enter a valid email address
Required

Scope of Licence

Is this licence intended to cover all classes in the listed year levels?

This answer will be included in the Class Confirmation Form that your nominee receives.

Please select an option

Confirmation Form

Class Confirmation Form

Why we require this: Pondok Bahasa's courses represent a significant investment in high-quality, curriculum-aligned content. The Class Confirmation Form helps us ensure that each licence is used as intended — one licence per class, per course. This allows us to keep our pricing fair and our content accessible to as many schools as possible. We appreciate your help with this simple step. Your courses will be ready to access as soon as the form is signed.

The Class Confirmation Form will be sent to the person nominated below after your payment is complete. This form contains a summary of your school name, classes, courses, and licence details. The nominated person must open the link, review the details, and sign the form online.

Your courses will not be activated until this form is signed.

Please enter nominee name
Please enter nominee role
Please enter a valid email address (e.g., name@school.edu.au)

Important: Courses cannot be accessed until both payment is complete AND the Class Confirmation Form has been signed. Please make sure the nominated person is available and aware they will receive this email.

Do you also want to add student licences?

Student licences give each learner their own login, allowing them to access courses anywhere and anytime — in class, at home, or on the go.

Note: A school cannot have both a teacher licence and a student licence for the same class. For example, if you have a teacher licence for "7A", you cannot also set up a student licence for "7A". The system will prevent duplicate class names across licence types.

Please select an option
Course Sharing: Teacher Licence

Page 3A — Sunny Coast High School

Conditional — shown because courses are used by multiple classes

What does "sharing a course" mean? When classes share a course, they all use the same content. If one teacher adapts or unpublishes content, that change is visible to all classes sharing the course.

When classes have separate copies, each teacher controls their own content independently. If you are not sure, separate copies are the safest choice.

This decision is permanent and cannot be changed after setup. Please choose carefully. If you need to change grouping in the future, the classes would need to be removed and re-created.
Examples: When would you use each option?

Mrs Smith teaches 7A, 7B, and 7C. All three classes use "Ini Saya." She wants to manage the course once and have all her classes see the same content.

What to do: Group 7A, 7B, and 7C together. They share one copy of the course. Mrs Smith only needs to manage one version — any changes she makes apply to all three classes.

Mr Lee teaches 7D and Ms Nguyen teaches 7E. Both classes use "Ini Saya." Mr Lee likes to release content one unit at a time. Ms Nguyen makes all content available from the start. They each want to manage the course in their own way without affecting each other.

What to do: Leave 7D and 7E as separate copies. Each teacher controls their own version independently. Changes made in one copy do not affect the other.

Mr Lee and Ms Nguyen both teach "Ini Saya." The school wants every class to deliver the same content in the same way. Before the year begins, both teachers collaborate to set up the course together — adding resources, reordering lessons, and writing notes. By sharing one copy, they know that every class is getting a consistent experience.

What to do: Group the classes together. All teachers share one copy of the course. Any changes made by one teacher will be seen by every class in the group.

7A and 7B start in Term 1. 7C and 7D start in Term 3. All four classes use "Ini Saya." The school does not plan to make major changes to the course during the year, and if they do, they would rather make the change once than update it in multiple places. By sharing one copy, the course stays the same throughout the year without any extra work. Because the Term 1 teachers go first, any changes they make will already be in place when the Term 3 classes begin.

What to do: Group all four classes together. They share one copy of the course. Changes made by Term 1 teachers will carry through to Term 3.

7A and 7B start in Term 1. 7C and 7D start in Term 3. All four classes use "Ini Saya." The Term 1 and Term 3 teachers want to run the course on their own terms. Term 1 teachers may make changes that suit their students, but the Term 3 teachers want to start fresh and manage the course their own way.

What to do: Group 7A and 7B together and group 7C and 7D together. Each group gets its own copy of the course. Term 1 and Term 3 teachers work independently — changes in one group do not affect the other
Please fix the following errors:

    Student Licence: Class & Access Setup

    Page 2

    Optional — you chose to add student licences on Page 2

    Licence Year

    Select the licence year

    All licences run from 1 January to 31 December of the selected year.

    Teachers get early access from 15 November 2025.

    Class Setup

    Class Setup for Student Access

    This section allows you to configure classes for student access. For each class, specify the class name, select which courses students will access, set the student access dates, and enter the estimated number of students. Each student–course combination requires one Student Access Licence at $15.

    Set up your school's student access classes below. You do not need to assign a teacher right now — teachers can be assigned later from the Class Maintenance page.

    The estimated number of students is used to calculate your licence cost. You do not need to add individual students now — you can add and manage students later from the Class Maintenance page once your licence is active. If your actual student numbers change, unused licences become credits on your account. If you need more, you can purchase additional licences at any time.

    About access dates: The Student Access Start Date is when your students can begin accessing course content. The End Date is when their access closes. Both dates must fall within the licence year (1 Jan – 31 Dec). Teachers always have access from 15 November of the year before, regardless of student access dates. If you want to control which content students see and when, you can "unpublish" content within Canvas.

    0 course
    min 12
    0 students × 0 course = 0 licences $0
    Pricing Breakdown
    Class Courses Students Licences Cost
    — (0) 0 0 $0
    Total 0 0 $0
    Total Student Licences:
    0 = $0
    Do you also want to add teacher licences?

    Teacher licences allow teachers to manage class delivery, publish control, and course customisation for their assigned classes.

    Please select an option
    Required
    0 course
    min 12
    Required
    0 students × 0 course = 0 licences $0
    Course Sharing: Student Licence

    Page 2A

    Conditional — shown because courses are used by multiple classes

    Below, you can choose whether classes that use the same course should share one copy or get separate copies.

    Shared copy — All grouped classes use the same course content. There is only one version. If a teacher makes any changes — such as hiding a lesson or reordering content — that change applies to students in every class in the group. This keeps content consistent and means you only manage one version.

    Separate copies — Each class gets its own version. Teachers can make changes without affecting other classes. This gives more individual control, but changes made in one copy will not carry across to the others.

    Access dates: Each class keeps its own access dates, even when sharing a course. Students can only see the course during their own class's dates. Any content changes made during one class will still be in place when the next class starts.

    This decision is permanent and cannot be changed after setup. Please choose carefully. If you need to change grouping in the future, the classes would need to be removed and re-created.

    Examples: When would you use each option?

    Mrs Smith teaches 9A and 9B. Both classes use "Ini Saya" and have the same access dates (3 Feb – 26 Jun). She wants to manage the course once and have all her students see the same content.

    What to do: Group 9A and 9B together. They share one copy of the course. Mrs Smith only needs to manage one version — any changes she makes apply to students in both classes.

    Mr Lee teaches 9D and Ms Nguyen teaches 9E. Both classes use "Ini Saya." Mr Lee likes to release content one unit at a time. Ms Nguyen makes all content available from the start. They each want to manage the course in their own way without affecting each other's students.

    What to do: Leave 9D and 9E as separate copies. Each teacher controls their own version independently. Changes made in one copy do not affect the other. Each class's students only have access during the access dates you set on the previous page.

    Mr Lee and Ms Nguyen both teach "Ini Saya." The school wants every student to receive the same content in the same way. Before the year begins, both teachers collaborate to set up the course together — adding resources, reordering lessons, and writing notes. By sharing one copy, they know that every student is getting a consistent experience.

    What to do: Group the classes together. All teachers share one copy of the course. Any changes made by one teacher will be seen by students in every class in the group. Each class's students only have access during the access dates you set on the previous page.

    9A and 9B start in Semester 1 (3 Feb – 26 Jun). 9C and 9D start in Semester 2 (20 Jul – 31 Dec). All four classes use "Ini Saya." The school does not plan to make major changes to the course during the year, and if they do, they would rather make the change once than update it in multiple places. By sharing one copy, the course stays the same throughout the year without any extra work. Because the Semester 1 teachers go first, any changes they make will already be in place when the Semester 2 students begin., Because all classes share one course, teachers can set different due dates for each class using the "Assign To" feature in Canvas. This means Semester 1 and Semester 2 classes can each have their own due dates without affecting each other.

    What to do: Group all four classes together. They share one copy of the course. Each class's students only have access during the access dates you set on the previous page. Changes made by Semester 1 teachers will carry through to Semester 2.

    9A and 9B start in Semester 1. 9C and 9D start in Semester 2. All four classes use "Ini Saya." The Semester 1 and Semester 2 teachers want to run the course on their own terms. Semester 1 teachers may make changes that suit their students, but the Semester 2 teachers want to start fresh and manage the course their own way.

    What to do: Group 9A and 9B together and group 9C and 9D together. Each group gets its own copy of the course. Semester 1 and Semester 2 teachers work independently — changes in one group do not affect the other. Each class's students only have access during the access dates you set on the previous page.
    Review & Pay

    Page 4

    Section A — Teacher Licence

    Teacher Access Licences

    Licence Year

    2026 (1 Jan – 31 Dec)

    Teacher Early Access

    15 Nov 2025

    Total Classes

    0

    Total Licences

    0
    Class Courses Teacher Licences Cost
    Total Teacher Licences
    0    $0
    Scope of Licence: -
    SJ
    -

    -

    Class Confirmation Form will be sent after payment
    Order Summary
    Teacher Access Licences $0
    Total Amount $0
    Licence Summary
    Teacher Access Licences 0
    @ $125 each $0
    Total $0